Software Modules

Accounts Payable

• Vendor Information
  View a wide variety of vendor information at the click of a button such as current account aging, payment history, purchase history, notes, special payment agreements, pending reviews, etc. Default G/L account(s) can be setup for vendors to speed invoice entry.
• Multiple Accounts
  The SAWIN Professional system handles multiple Accounts Payable accounts, multiple checking accounts and departmental accounting.
• Invoice Features
  Invoices can be checked against purchase orders for verification of correct pricing and quantities. Disputed invoices can be "flagged" and placed on hold.
• Manual Checks
  Invoice entry window allows for direct input of check information to create one step processing of manual checks.
• Check Printing
  Use several reports for selecting invoices to pay. Selections include invoices within discount periods, invoices for vendors who charge service charges, invoices due within date ranges and specific invoices. The SAWIN Professional AP system prints computer checks and handles manually written checks also against pre-entered invoices.
• Void Checks
  Voiding checks automatically reinstates invoices as open for payment.
• 1099 Printing
  At the end of each year the system will automatically print your 1099s for subcontractors. An overview report is provided to show all vendors receiving 1099s as well as individual statements for each vendor documenting the totals on the 1099 forms. Reports can be generated to track subcontractors with incomplete tax id information.
• Special Payment Arrangements
  The SAWIN Professional system can track special payment agreements made with vendors for past due accounts or items such as loan payments. These prearranged payments will automatically appear in all Cash Requirement reports and reports for scheduling invoices to be paid.
• Insurance Certificates
  The system facilitates tracking of insurance certificates on vendors to assist in tracking and management of sub-contractors. Users are alerted to vendors with blank insurance certificate information or expired certificates.
• Interface with Purchasing
  Users in invoice entry can pull-up purchase order information for verification of vendor invoices.
• System Reporting
  The SAWIN Professional A/P system includes various reports for purchases, payments and vendor analysis, vendor labels, etc.