Software Modules

Accounts Receivable

• Customer Information
  View a wide variety of customer information at the click of a button such as current account aging, credit status, payment history, account history, collection activity, classifications for marketing analysis and customer specific notes.
• Data Flow into Accounts Receivable
  All revenue and cash receipts items from other SAWIN Professional applications such as Service/Dispatch invoices, Inventory , Counter Sales and Contracting invoices flow directly into A/R so that collections and A/R management are consolidated into one application. Transactions for multiple service locations in Service Dispatch can be tied to the same A/R customer. Financial transactions for these service locations will all be posted to this same customer for collections.
• Invoicing & Statements
  Create and print invoices, credit and debit memos and statements from AR. Use either pre-printed forms or plain white paper.
• Finance Charges
  Calculate and bill customers for finance charges on late accounts.
• Sales Tax Reporting
  Several sales tax reports are included providing both detail and summary information for proper sales tax reporting. These reports track sales and tax information from all applications within the SAWIN Professional system.
• Credit Hold Management
  Pricing The system can automatically place accounts on credit hold based upon credit limits or days past due if desired. Accounts can be placed manually on hold at any time. The reason the account is on-hold is shared with other SAWIN Professional applications to facilitate customer collections.
• History Files
  Retain complete check and invoice history for as long as desired and storage space allows.
• Department Tracking
  System includes two special management reports. The "Department Status" is a "snapshot" of what is happening in A/R at any given moment. The "Department Activity" report provides both sales and cash receipts volume, averages and amounts for any given date range.
• Special Accounting Notes
  Free-form notes can be added to both customers and invoices. Special notes can be entered for specific A/R customers to be included on all invoices to this particular customer.
• Interface with Contracting
  Track retainage billed on contracting jobs easily for collection purpose. Aging Reports can include a column displaying "unbilled retainage" for reporting to banks. Also, special statements can be printed with only retainage type invoices included.
• Interface with Service Dispatch
  The system automatically alerts personnel booking service calls to customers who are exceeding their credit limits or are on credit hold. The automatic booking of maintenance calls can be stopped for customers as well as those who do not have good credit status.
• System Reporting
  The SAWIN Professional AR system includes various reports for sales and customer analysis, customer labels, collections and sales journals.