Software Modules

Purchasing and Inventory

• Bar Coding
  Print bar-codes easily for inventory items from purchase orders, at time of receiving or on demand.
• Multiple Warehouses
  Track your inventory in multiple warehouses, on service trucks and at job sites easily.
• Serial Number Logs
  SAWIN purchasing and inventory software automatically tracks serial numbers from receiving, to contract job sites and service master locations.
• Inquiry on Stock
  Locate stock quickly by part # , description, location, SKU #, manufacture, etc. to display stock status in all locations with ability to locate substitutes for out-of-stock items or automatically create purchase orders.
• Inventory Transfers
  Easily move inventory from warehouses to trucks or job sites through one easy to use window or from hand-held bar code scanners.
• Audit Trails
  Ability to report on movement of individual stock item from receiving, all transfers to sale or return to vendor.
• G/L Interface
  Allow for multiple inventory accounts. Track inventory using either FIFO, LIFO or Average cost basis. Inventory posts COGS expenses to General Ledger and accommodates Work-In-Process (WIP) accounting transactions.
• Inventory Items
  Purchase history tracking, vendors with best prices for items and hot keys to show status for inventory items in all/selected warehouses.
• Unit of Measure Conversion
  Inventory items can have different purchasing, stocking, and selling unit of measure.
• Inventory Pricing
  Ability for management to set pricing and then run reports to show/alert inventory items that need price adjustments due to actual purchasing cost changes.
• Kit/Component
  Create kit inventory items from component inventory items, relieving inventory on then component stock.
• Truck Standards
  Standard truck inventory listing will compare standard stock levels to current truck inventory and provide reporting on stocking needs with interface into Purchasing for automatic generation of Purchase Orders and stock load lists.
• Purchase Orders
  Purchasing Agents can maintain information in contract pricing negotiated with select vendors, special discounts and sales and other information to facilitate purchasing. Entry of Purchase Orders will reflect normal sequence of events taken in phone conversations to enter orders with pop-up windows for contract prices, last price paid to a particular vendor, etc. Ability to enter back order dates and other vendor commitments along with reporting for back orders and items not yet received by promised dates. Allows for entry of either material/stock or non-stock purchase orders.
• Receiving
  Receiving capabilities to show quantity ordered, back ordered, received and open. State of the art Windows design for "clicking" of items received to increase ease and speed of use. Receiving information can be modified until posted.
• Trade Services Interface
  Take advantage of automatic inventory cost and pricing updates available through trade services.
• A/P Invoice Validation
  Validate purchase orders against invoices to ensure there is no duplicate payment for items received. Variance reporting based on quantity and cost.
• Purchasing History
  Purchasing History for vendor(s), class(es), part(s), etc. available for inquiry or printing. Reports for Purchasing Agents to review items purchased from a vendor showing price changes for contract/pricing negotiations.
• Vendor Returns
  Enter and track all returns of materials to vendors to ensure receiving credit on defective equipment.
• Interface to Service/Dispatch
  Ticket Verification can view and pull information from purchase orders. Inventory software automatically relieves parts during posting of service tickets for items used on service jobs.